[CHDIRAUX-L] USCG Surplus Property -021/07

[Chief Director of the Auxiliary Announcement List]

To:   ALAUX
From: CHDIRAUX
Subj: An Auxiliary Guide to Requesting USCG Surplus Property -021/07

1. FYI:

Need a notebook computer for a boating safety class?  How about a hand held
maritime VHF radio?

When property no longer meets its operational needs, the Coast Guard
declares property as "excess".  If no other Federal agencies express an
interest in the property, then it is categorized as "surplus."  This allows
State and local government, and non-profit organizations to compete for it.
While that notebook computer may not meet current USCG data transfer needs,
it can still do a great job with Power Point presentations for your
Flotilla's Boating Safety Courses.

How can I get this property?

Title 14 United States Code Section 641 allows the Coast Guard to give
obsolete property to the Auxiliary and other eligible non-profits
organizations.  Once a request is made for a specific item, the Coast Guard
must first offer it for transfer to other federal agencies. If after 21 days
of Federal screening, there are no "takers," then the property can be
reclaimed by the Coast Guard for transfer to an Auxiliary unit.

An estimated 80% of items reported as excess survive the Federal screening
process.  Unfortunately for the Auxiliary, boats usually are claimed by
other federal agencies or State and local government organizations.

How do Auxiliary units go about finding available property?

Each Coast Guard unit has a Property Officer who retains physical custody of
excess property.  For example, in the Baltimore, Maryland area, excess
property can be found at the Curtis Bay Coast Guard Yard, Sector Baltimore,
and the Engineering Logistics Command, each of which has a designated
Property Officer.

The following procedures have been established for Auxiliary units to
acquire Coast Guard excess property.

1. Each Coast Guard unit designates an active duty member to serve as its
Coast Guard Auxiliary Liaison (AUXLO). The AUXLO is the primary point of
contact for the Auxiliary. The Auxiliary, in turn, appoints an Auxiliary
Unit Liaison (AUXULO) to coordinate with the AUXLO (at the Sector level,
this person is known as the Auxiliary Sector Coordinator [ASC]).

2.  When a Flotilla has a need for equipment, the Flotilla Commander should
contact the AUXULO or AUXULOs in his or her area, who in turn will relay
requests to their AUXLO counterpart.

3.  If the AUXLO finds that needed equipment is becoming available, the unit
Property Officer prepares an SF-120 (Report of Excess Personal Property)
identifying the requesting Flotilla Commander's name and phone number at the
bottom of the form. 

4. This form is forwarded to the DIRAUX who in turn forwards the form to
Coast Guard Headquarters (CG-842).  The property is then offered to other
federal agencies for 21 calendar days. If there are no "takers," it is
"signed off" to your Flotilla.

AUXULOs are encouraged to proactively and routinely see what property may be
becoming excess at their respective units and alert their respective
Auxiliary Divisions and Flotillas of such.

Additionally, excess Coast Guard property worth $2,500 or more can be
screened on-line at
http://www.uscg.mil/hq/elcbalt/docs/Excess/ExcessPropertylist.htm. This list
is updated each Wednesday.

What happens to Defense Department excess?

The Defense Logistics Agency operates various Defense Reutilization and
Marketing Offices (DRMOs) which house excess property available to the
military services (including the Coast Guard), other federal agencies, State
and local governments, and non-profit organizations. 

To gain access to a DRMO, your Flotilla Commander should forward a request
through your Division Captain to DIRAUX.  The DIRAUX will issue a letter
identifying you to the local active Coast Guard unit Property Officer and
the DRMO.

While this letter will give you access to the DRMO, you can only physically
screen the excess property.  An authorized active duty Coast Guard person
must actually tag and obtain excess property at a DRMO.

The active duty Coast Guard unit can then "loan" the excess equipment to
your Flotilla using a DD-1149 (Requisition and Invoice/Shipping Document).

When the Flotilla no longer needs the excess equipment, it must return the
equipment to the active Coast Guard unit for disposition action.

More information can be found at http://www.drms.dla.mil/.  The locations of
the "recycling control points" where you can view excess property are listed
at http://www.drms.dla.mil/html/drmo_sites.html.

2. The purpose of this list is to keep Auxiliarists as well as all other
interested parties abreast of current developments, policies, manuals, etc.
All information contained herein and linked is OFFICIAL policy and
information.

3. Internet Release and Distribution is Authorized.

4. CG-3PCX, sends